How to Print a Workers' Compensation Payroll Report in QuickBooks

Overview

To print a workers' compensation payroll report in QuickBooks, open the Reports menu, select the appropriate payroll report, filter for workers' compensation, and use the Print or Export button. The process works in both QuickBooks Online and Desktop versions.

Choose the Correct Report

QuickBooks provides several payroll reports that include workers' compensation data. The most commonly used are:

• Payroll Summary
• Payroll Details
• Workers' Compensation Summary (Desktop only)

Step‑by‑Step Instructions (QuickBooks Online)

1. Navigate to Reports

Click the Reports icon on the left navigation pane.

2. Locate a Payroll Report

In the search bar type "Payroll Summary" and select the report from the dropdown.

3. Set the Date Range

Choose the pay period or custom dates that cover the workers' compensation coverage you need.

4. Add the Workers' Compensation Column

Click Customize ► Rows/Columns. Under Payroll Details, check the box for "Workers' Compensation". Save the customization.

5. Run the Report

Click Run report. The table now shows each employee's wages, tax withholdings, and workers' comp contributions.

6. Print or Export

Use the Print icon to send directly to a printer, or click Export ► Export to Excel for further formatting before printing.

Step‑by‑Step Instructions (QuickBooks Desktop)

1. Open the Report Center

Go to Reports ► Employees & Payroll ► Payroll Summary.

2. Customize for Workers' Comp

Click Customize Report. In the Display tab, check "Workers' Compensation" under the payroll columns list.

3. Define the Period

Set the From and To dates that match your reporting window.

4. Generate and Print

Click OK to view the report, then select Print from the toolbar. Choose your printer settings and confirm.

Tips for Accurate Workers' Compensation Reporting

• Ensure each employee's workers' comp code is correctly entered in the Employee Center.
• Verify that the company's workers' comp rates are up‑to‑date in the payroll preferences.
• Run the report after the payroll is fully processed to capture the latest contributions.

Quick Reference Table