2020 Rate Overview
The Florida Department of Workers' Compensation set the mileage reimbursement rate for 2020 at 57 cents per mile for the first 50 miles of travel. For any distance beyond 50 miles, the rate drops to 52 cents per mile. These rates apply to all employees who travel for work-related activities, including medical appointments and site visits.
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How the Rate Is Applied
Calculations are straightforward: multiply the distance traveled by the applicable rate. For example, a 30‑mile trip earns 30 × $0.57 = $17.10. A 75‑mile trip earns 50 × $0.57 + 25 × $0.52 = $28.50 + $13.00 = $41.50.
Documentation Requirements
Claimants must provide a mileage log that records the purpose of each trip, the start and end points, and the total miles. The log should also note the date, time, and any interruptions. The employer must retain the log for at least two years, as requested by the Florida Department of Labor.
Common Mistakes to Avoid
- Using a flat rate instead of the graduated 57/52 structure.
- Failing to separate business mileage from personal travel.
- Submitting incomplete logs that omit dates or destinations.
Claim Process and Timelines
Employees should submit the mileage log with their workers' compensation claim within 60 days of the accident or injury. Employers are required to verify the log and forward it to the Workers' Compensation Board within 30 days of receipt. Delays can result in denial or reduction of the reimbursement.
Impact on Employers and Employees
For employers, accurate mileage tracking helps avoid overpayment audits. For employees, understanding the rate structure ensures they receive the full amount owed for legitimate travel. Both parties benefit from maintaining clear, detailed records.