Accessing Florida Workers' Compensation Public Records: What You Need to Know

Key Differences in Florida's System

Florida stores workers' compensation case files with the Department of Financial Services (DFS) Division of Workers' Compensation, not with local courts or the federal system. Records include claim forms, employer reports, medical bills, and adjudication outcomes, and they are subject to Florida's public records law (Sunshine Law) with specific privacy exemptions for medical information.

Where the Records Reside

The primary source is the DFS online portal, where you can search by claim number, employer name, or injured worker's name. Some older cases may still be archived at the regional Office of the Attorney General's Workers' Compensation Division.

How to Request Records

Requests can be made online through the DFS "Public Records Request" page, by email, or via a written request mailed to:

Division of Workers' CompensationAttn: Public Records UnitP.O. Box 6326Tallahassee, FL 32314

Include the claimant's name, claim number, and the specific documents you need. For non‑electronic requests, a notarized signature may be required.

Fees and Turnaround

Florida law permits agencies to charge reasonable fees for copying and labor. Electronic PDFs are usually free; paper copies cost the standard state rate (approximately $0.10 per page). Turnaround time is typically 5‑10 business days unless the request is unusually large.

Privacy Limits

Medical records are exempt from public disclosure unless the claimant has signed a release. Employers' insurance policy details are also protected. However, claim summaries, adjudication decisions, and employer reports are openly accessible.

Common Pitfalls

• Submitting an incomplete request (missing claim number) can delay processing.
• Assuming all medical information is available; you need a signed release.
• Overlooking the regional Attorney General office for very old cases.

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